Review samples as a palette
A fabric sample may look correct alone and wrong beside the timber or stone. Review all visible finishes together whenever possible, especially for open-plan rooms.
Ask for the right evidence
Photos should show front view, side view, details, natural light, warm light, scale, and any issue areas. For custom pieces, request close-ups of seams, edges, hardware, base details, and surface finish.
Document tolerances
Handmade furniture, stone veining, timber grain, upholstery shade, and metal finish can vary. Written tolerance notes help keep expectations realistic and fair.
Approve before production pressure begins
Sample approval is cheaper than production correction. Resolve unclear dimensions, finish codes, fabric direction, and hardware choices before the order moves forward.
What to send with the first inquiry
Useful first materials include drawings, room list, reference images, preferred finishes, known dimensions, quantity assumptions, target budget, destination, receiving timing, and a note on which items are design-critical. This helps the sourcing response focus on the project instead of asking for basic missing information.